Recently I thought I had this party planning thing completely and totally nailed. But at my latest big celebration, I forgot to check one of the easiest and most basic things before my guests started to pour in the front door and the party was well under way.

The toilet paper! 🙂

I hadn’t checked that the roll was fresh and full, and a very polite guest had to ask. No biggie right? Well if you follow my new and improved ULTIMATE Party Planning Checklist, it wont be.

Its ULTIMATE because it covers everything! Right down to the minutes before your guests arrive. So you are ready and feeling fresh when your party starts. And not a red hot mess.

Planning a party just became EASY with my Ultimate Party Planning Checklist. This checklist will help you plot all the details for your next celebration.

Its a FREE download too. Get it here: Ultimate Party Planning Checklist by The Wrapping Queen

4-8 weeks before
Set the date
Determine your budget
Decide on the number of guests and make a guest list
Book a venue. Tip: if you choose and outdoor location have a wet weather plan.
Choose the type/theme of party you want to throw
Book entertainment (if necessary)
Order personalised invitations or print your own

2-3 weeks before
Fill out and mail invitations
Put a guest list near the phone to track RSVPs
Enlist your child’s help to select activities and games
Make prizes
Choose party favours
Plan the menu
Order your cake (if you aren’t baking)
Organise your party helpers
Read through recipes and make a list of ingredients. Stock up on pantry items.
Try out new recipes
Prepare any items that can be frozen
Organise to borrow, rent or buy serving pieces and other items you may need such as tables, chairs, glasses or linen
Hire a bartender if desired
Purchase wine and liquor
Set the table as a trial run
Create an iPod playlist

One week before
Plan out the day and decide on the order of activities
Road test new games
Write up a shopping list
Buy paper plates, napkins, decorations, balloons, party hats, and other supplies
Confirm reservations for entertainment and/or venue
Follow up RSVP’s

2-3 days before
Call guests who haven’t RSVPd.
Purchase all remaining nonperishables
Make sure your photo capturing device is charged and ready
Assemble favours
Wash serving pieces, plates, flatware and glasses
Iron cloth napkins and tablecloths
Place frozen food in the fridge to defrost overnight

1 day before
Clean the party area
Bake or pick up the cake
Purchase perishables, such as salad greens, bread and meat
Pick up fresh flowers
Assemble any food that can be made in advance, such as sauce and salad dressings
Wash and prepare salad greens and other vegetables

4-5 hours before guests arrive
Set the table
Lay out activities
Decorate the house
Tie balloons out the front so guests can find your party
Find matches for candles
Make sure you have a pen and paper to record gifts.
Have a large garbage bag available to dispose of wrapping paper.
Set up the bar
Place flower arrangements
Chill beverages

1 hour before guests arrive
Take pets to a safe place until the party is over
Quick 20 minute tidy up – check bathroom, empty trash, light candles and pop a great smelling soap and flower in the bathroom
Get dressed
Lay out the food
Pop the candles in the cake

During the party
Welcome your guests with the birthday boy or girl
Take loads of photos
Relax and have fun

The day after the party
Send out a thank you note to guests

Planning the party is half the fun, allowing you to express your creativity and personal style.

Now with this checklist, you are on your way to hosting a memorable celebration AND enjoying it to.

PS Its our birthday, and if you know me, I love to give gifts! To celebrate The Wrapping Queen’s birthday month, ALL purchases made in store will receive a FREE birthday gift. 

AND FREE SHIPPING! Sorry for shouting but I am feeling like sharing the birthday love, and I don’t think birthday cake will post. 🙂 

Stock up on all the party staples to fill your party box. And pop on over to my Facebook page where I will be sharing lots of birthday related tips and tricks for your next bash!

If you need more help to make your party time easy and stress free. Contact me, follow me on Facebook, read more on my blog, shop with me and always know that with me you can create a stress free, fun filled party!

Celebrate life the easy way with The Wrapping Queen.